2015 Registration

Thru Aug 8, 2013 231

The 2015 event sold out in a matter of hours once again! But good news… there is a new opportunity to participate in CLR this year!

In an effort to increase the number of teams that can experience CLR each year, we have been planning for a 3-day event where we can still provide the same intimate event without traffic and congestion, while increasing the number of teams accepted.  For those teams not accepted for the Friday-Saturday CLR, you have the opportunity to register for a Thursday-Friday CLR.  IF at least 100 teams register for this Thursday-Friday event by February 1st, 2015, we will produce this event. If we do not receive at least 100 teams we will fully refund 100% of your deposit. If we do receive 100 teams, your balance for the full registration amount will be due by February 15th, 2015. If you elect to “Hire Volunteers” the donation amount will also be due by February 15th (the volunteer fee increases if not postmarked by Feb 15th, 2015).

Registration for the Thursday-Friday CLR is now open and we are accepting registrations/deposit checks. If you already sent a deposit check for the Friday-Saturday event, we can use the same check. Simply indicate your interest by registering for the Thurs-Friday event (July 30th) here.

What will a 3-day Cascade Lakes Relay look like? 
As many as 160 teams will start the race on Thursday morning and take off for the 216 mile trek to Bend, finishing on Friday. Another 200 teams will start on Friday morning and finish the race on Saturday, which is the traditional CLR race. All 360 teams will be considered part of the same race, so you will be competing against teams that start on both Thursday and Friday. There will be a finish line celebration on Friday and a finish line celebration on Saturday. Everyone that competes in the Cascade Lakes Relay is welcome to join in the festivities at the finish line on Saturday for division winner and contest awards. Running on Thurs-Friday is a great opportunity to plan a longer vacation stay in Central Oregon. We encourage you to consider coming to Bend for the week or a long weekend, running on Thursday-Friday, and then enjoying the weekend of festivities.

2015 Registration Instructions for the Thursday-Friday CLR

  1. Register your team for the Thursday-Friday event on July 30th-31st.

  2. Print the form you receive via email, fill it out completely, and mail it together with your $500 deposit check postmarked within 5 days of registering.  (If you do not receive an email within a few minutes of registering for the lottery, please check your spam folder and if still not received then email info@cascaderelays.com.)

  3. If we receive at least 100 registrations for the Thursday-Friday event we will notify you and full payment will be due Feb 15th, 2015. The Thursday/Friday event is first-come-first-serve, so if you register and we get at least 100 teams you are in!

  4. Pay attention to all Important Dates and carefully read all details below before registering.

 

Registration Details

  • 200 teams will be accepted for the Friday-Saturday event and 160 teams for the Thurs-Friday event.

  • A non-refundable deposit of $500 is due at time of registration.

    • Once you register online you will receive an email with the registration form to print and send with your $500 deposit check.  The deposit check must be sent with the registration form and all requested information or it will not be valid and your team will not be entered into the lottery.

    • Checks must include CLR, your team name, and your team captain name in the memo line (if different than the name on the check).

    • You may send a check at time of registration for the full registration amount if you prefer to pay in full rather than sending a second check.

    • Checks must be made payable to Cascade Lakes Race Group, PO Box 9640, Bend, OR 97708.

  • A check for the registration fee balance must be postmarked no later than February 1st, 2015 for Fri/Sat teams and by Feb 15th for Thurs/Fri teams.  If a check for the balance is not postmarked by Feb 1st, your team will be automatically deleted and replaced with a waitlist team – no exceptions. Reminder emails will be sent on January 1st and January 15th, but emails don’t always reach the recipient and the Team Captain is ultimately responsible for sending the balance by Feb 1st, so mark your calendar now!  You may send the balance at any time before Feb 1st in order to confirm your team.

    • Run team balance – $1100

    • Walk team balance – $700

    • Ultra team balance – $460

    • If you have a discount from 2014, the discount should be subtracted from this final payment balance, not from the $500 deposit
  • Confirmed registrations are non-refundable and non-transferable.

  • If electing to “hire” charity volunteers, the “Hire a Volunteer” donation of $100 per volunteer ($200 total for a regular run or walk team) is due by Feb 1st and can be included with your deposit check or your registration balance check.  (See the volunteer page for details on choosing to hire volunteers after Feb 1st.)

  • Runners/walkers must be registered by April 1st in order to guarantee their finisher shirt size.  (Our amazing finishers shirts have to be ordered by April 1st, thus the deadline.)

  • All race communication is done via email.  Please remember to send us your updated email address if it changes.  Please add @cascaderelays.com to your “safe” list so that our emails do not go to spam.

 

Lottery Details for the Friday/Saturday event

  • Registrations are accepted for 5 days only (October 1st-5th):

    • We value our loyal teams that have participated in past years and we also need to provide a fair opportunity for new teams to experience the CLR. Therefore, a weighted lottery system will be used to accept teams. Returning team captains receive additional entries in the lottery in order to recognize and reward past participation.

    • Inaugural (2008) team captains are guaranteed entry as long as they register and pay the $500 deposit within the 5 day registration window (Oct 1st-5th).

    • 1st, 2nd and 3rd place overall teams, You-Tube contest winners, the survey winner, and division winners from 2014 are guaranteed entry as long as they register and pay the $500 deposit within the 5 day registration window (Oct 1st-5th).

  • If you aren’t accepted into CLR 2015 and you register for Spokane to Sandpoint Relay 2015, we will guarantee your entry for CLR 2016.

 

Walk and High School Relay

  • Walk Relay Registration: At this time, we do not have a permit for a separate walk relay event.  We have one permit for 200 teams total, running and walking.  Walking teams must register during the same 5-day registration period as running teams.  Walk teams will be entered into the same lottery as the run team registrations, but we will guarantee a minimum* of 25 walk teams in order to ensure there is sufficient competition.

*assuming at least 25 walk teams register during the lottery registration period from Oct 1st-5th

  • High School Relay Registration: High school registrations are accepted until June 1st.  Please contact the race directors (info@cascaderelays.com) for registration instructions.

 

Volunteer Details

  • Volunteer assignments (for teams providing your own volunteers) will be selected by team captains on May 15th on a first-come, first-serve basis.  Team Captains will receive an email with instructions prior to May 15th.

  • The donation amount for the “Hire a Volunteer” program is as follows:

    • At time of registration or by Feb 1st*: $100 per volunteer

    • Postmarked between Feb 2nd and May 31st: $150 per volunteer

    • Postmarked between June 1st and July 14th: $200 per volunteer

    • Postmarked between July 15th and July 31st: $300 per volunteer

    • *If you are selected from the waitlist after Feb 1st and pay for your volunteers at the time you register, volunteers are only $100 each.

  • The donation fee to select and hire volunteers goes up as the event date draws near as it is much more difficult to find and coordinate additional charity volunteers closer to the event date.  We appreciate teams selecting and paying for this option as early as possible so that we can coordinate effectively with over 20 volunteer organizations.  100% of your donation goes directly to the charities who provide volunteers for the event.

  • Volunteer checks must include “CLR” and your team name in the memo line, as well as the team captain name if different than the name on the check. We wish we were mind readers but we’re not!

  • To change your volunteer status from “provide your own volunteers” to “hire a volunteer program” or visa versa, team captains must email info@cascaderelays.com with the request.  The donation payment amount is based on when the donation check is postmarked, so mail the donation check immediately after requesting the change to avoid extra fees.

  • Volunteers are absolutely critical for the success and safety of this event.  Therefore, if a team elects to provide your own volunteers and your volunteers do not show up for their assignment, a penalty donation of $600 must be made to the “Hire a Volunteer” program in order to receive your team finisher shirts & medals, not be officially disqualified, and to be accepted to participate in CLRG events in future years.  Your team will also be required to select the HAV program in order to participate in any CLRG events the following year.