2015 Registration

Thru Aug 8, 2013 231

The 2014 event sold out on Oct 1st 2013, so mark your calendar to register on Oct 1st, 2014 for the 8th Annual Race on July 31st-Aug 1st, 2015!

2015 Registration Instructions (these may change before Oct 1st – check back before registering)

  1. Register your team for the lottery via our online registration database between Oct 1st – 5th, 2014.

  2. Print the form you receive via email, fill it out completely, and mail it together with your $500 deposit check postmarked no later than Oct 5th, 2014.  (If you do not receive an email within a few minutes of registering for the lottery, please check your spam folder and if still not received then email info@cascaderelays.com.)

  3. Accepted teams will be announced by Oct 15th.  If your team is accepted, send the registration fee balance by February 1st, 2015.

  4. If your team is not accepted initially on October 15th, watch your email for notification that you have been selected from the wait-list and follow all instructions to confirm your registration.

  5. Pay attention to all Important Dates and carefully read all details below before registering.

 

Registration Details

  • 200 teams will be accepted for the 2015 CLR.

  • A non-refundable deposit of $500 is due at time of registration.  Deposit checks and form must be postmarked between October 1st and October 5th for the registration to be valid and entered into the lottery.

    • If not postmarked between October 1st and October 5th the registration will be invalid and you will not be entered into the lottery – no exceptions.

    • Once you register online you will receive an email with the registration form to print and send with your $500 deposit check.  The deposit check must be sent with the registration form and all requested information or it will not be valid and your team will not be entered into the lottery.

    • Checks must include CLR, your team name, and your team captain name in the memo line (if different than the name on the check).

    • You may send a check at time of registration for the full registration amount if you prefer to pay in full rather than sending a second check.

    • Checks must be made payable to Cascade Lakes Race Group, PO Box 9640, Bend, OR 97708.

  • Accepted teams will be announced no later than October 15th and the $500 deposit check will be deposited on October 15th.  (Checks for teams that are not accepted in the lottery will be promptly and securely shredded.)

  • A check for the registration fee balance must be postmarked no later than February 1st, 2015.  If a check for the balance is not postmarked by Feb 1st, your team will be automatically deleted and replaced with a waitlist team – no exceptions. Reminder emails will be sent on January 1st and January 15th, but emails don’t always reach the recipient and the Team Captain is ultimately responsible for sending the balance by Feb 1st, so mark your calendar now!  You may send the balance at any time before Feb 1st in order to confirm your team.

    • Run team balance – $1100

    • Walk team balance – $700

    • Ultra team balance – $460

    • If you have a discount from 2014, the discount should be subtracted from this final payment balance, not from the $500 deposit
  • Confirmed registrations are non-refundable and non-transferable.

  • If electing to “hire” charity volunteers, the “Hire a Volunteer” donation of $100 per volunteer ($200 total for a regular run or walk team) is due by Feb 1st and can be included with your deposit check or your registration balance check.  (See the volunteer page for details on choosing to hire volunteers after Feb 1st.)

  • Runners/walkers must be registered by April 1st in order to guarantee their finisher shirt size.  (Our amazing finishers shirts have to be ordered by April 1st, thus the deadline.)

  • All race communication is done via email.  Please remember to send us your updated email address if it changes.  Please add @cascaderelays.com to your “safe” list so that our emails do not go to spam.

  • You will note that there are two questions about a possible 3-day event with teams starting on both Thursday and Friday. *Please note* your answers to these questions have absolutely no impact on your chances of being selected in the lottery. We have been approved for two start days but we are still considering whether we want to do so. Your answers to those questions will help us gauge interest from participants for a Thursday start in order to increase the number of teams we are able to select while maintaining the small, non-congested race that CLR participants have come to love. If we decide to have a Thursday start in addition to the standard Friday start, we will allow the first 200 teams selected in the lottery to select their preference and then we will continue down the waitlist asking teams their preference until we have filled both days.

 

Lottery and Waitlist Details

  • Registrations are accepted for 5 days only (October 1st-5th):

    • We value our loyal teams that have participated in past years and we also need to provide a fair opportunity for new teams to experience the CLR. Therefore, a weighted lottery system will be used to accept teams. Returning team captains receive additional entries in the lottery in order to recognize and reward past participation.

    • Inaugural (2008) team captains are guaranteed entry as long as they register and pay the $500 deposit within the 5 day registration window (Oct 1st-5th).

    • 1st, 2nd and 3rd place overall teams, You-Tube contest winners, the survey winner, and division winners from 2014 are guaranteed entry as long as they register and pay the $500 deposit within the 5 day registration window (Oct 1st-5th).

  • Teams not selected in the lottery will be added to a waitlist and notified of their place on the waitlist.

  • After Feb 1st, if any teams drop out, additional teams will be accepted in the order they are listed on the waitlist.  If selected from the waitlist, you will be notified by email and will have 5 days to send a check for the full registration amount to be accepted for the 2015 CLR.

  • If you aren’t accepted into CLR 2015 and you register for Spokane to Sandpoint Relay 2015, we will guarantee your entry for CLR 2016.

 

Walk and High School Relay

  • Walk Relay Registration: At this time, we do not have a permit for a separate walk relay event.  We have one permit for 200 teams total, running and walking.  Walking teams must register during the same 5-day registration period as running teams.  Walk teams will be entered into the same lottery as the run team registrations, but we will guarantee a minimum* of 25 walk teams in order to ensure there is sufficient competition.

*assuming at least 25 walk teams register during the lottery registration period from Oct 1st-5th

  • High School Relay Registration: High school registrations are accepted until June 1st.  Please contact the race directors (info@cascaderelays.com) for registration instructions.

 

Volunteer Details

  • Volunteer assignments (for teams providing your own volunteers) will be selected by team captains on May 15th on a first-come, first-serve basis.  Team Captains will receive an email with instructions prior to May 15th.

  • The donation amount for the “Hire a Volunteer” program is as follows:

    • At time of registration or by Feb 1st*: $100 per volunteer

    • Postmarked between Feb 2nd and May 31st: $150 per volunteer

    • Postmarked between June 1st and July 14th: $200 per volunteer

    • Postmarked between July 15th and July 31st: $300 per volunteer

    • *If you are selected from the waitlist after Feb 1st and pay for your volunteers at the time you register, volunteers are only $100 each.

  • The donation fee to select and hire volunteers goes up as the event date draws near as it is much more difficult to find and coordinate additional charity volunteers closer to the event date.  We appreciate teams selecting and paying for this option as early as possible so that we can coordinate effectively with over 20 volunteer organizations.  100% of your donation goes directly to the charities who provide volunteers for the event.

  • Volunteer checks must include “CLR” and your team name in the memo line, as well as the team captain name if different than the name on the check. We wish we were mind readers but we’re not!

  • To change your volunteer status from “provide your own volunteers” to “hire a volunteer program” or visa versa, team captains must email info@cascaderelays.com with the request.  The donation payment amount is based on when the donation check is postmarked, so mail the donation check immediately after requesting the change to avoid extra fees.

  • Volunteers are absolutely critical for the success and safety of this event.  Therefore, if a team elects to provide your own volunteers and your volunteers do not show up for their assignment, a penalty donation of $600 must be made to the “Hire a Volunteer” program in order to receive your team finisher shirts & medals, not be officially disqualified, and to be accepted to participate in CLRG events in future years.  Your team will also be required to select the HAV program in order to participate in any CLRG events the following year.