One of the challenges of the Cascade Lakes Relay course is the lack of a major sleeping area at the end of leg #18 – where Van #2 takes over from Van #1 deep in the night.  After completing legs #7 – 12, Van #2 can choose to eat in Silver Lake before heading to La Pine High School to rest or sleep (food available in LaPine also) until they are called in to active duty on leg #19.  But figuring out that timing is a bit more complicated than having Van #1 show up where you are sleeping and rousing you to run.  Because it is a 35 – 40 minute (19 miles @ 30mph) drive from La Pine to the exchange point, you have to do a bit of planning to make sure it all goes smoothly.  Here’s what your team needs to do to make sure that the exchange comes off:

1. Van #1 must check in with the communications tent at the start of Leg #16.

No matter how crazy the exchange between runners might be for your team, someone must remember to check in at the Communication Tent/Trailer when your runner gets prepared to depart Ex Pt #16.  (Don’t assign this task to the person heading out to run – there is just too much going on for that person to remember to check in too.)  This check-in starts the communication process with La Pine.  The Comms team will relay your team number and time of arrival at Ex Pt #16 to LPHS.
2. Have someone in Van #2 follow @cascadelksrelay on Twitter with their phone.
The communications team will tweet the arrival of each team at Ex Pt #16.  You should have a general idea of when your team should be arriving at Leg #16 based on how fast your team has been so far by completing the following math:

  1. Divide the total time to get to end of Leg #12 by 85 (this will provide a min/mile pace for your team)
  2. Multiply min/mile pace by 19 (this will tell you hours until your team reaches Leg #16)
  3. Start looking for your team tweet when you estimate they will arrive at Ex Pt #16 – from Ex Pt #16, Van #1 has another 19 miles to run until the hand off at Ex Pt 18 to Van #2.
  4. It will take approximately 45 minutes to drive to exchange #18 and be ready to start running.

If no one agrees to be in charge of following the relay tweets on Twitter, you may check in with the communications trailer at La Pine High School to get the information on Van#1 arrival time. Use the same estimating guidelines to check in with them.

3.  Relax and be safe as you head to Leg #18. Van speed should not exceed 30 mph.
Race management is asking the vans to please drive slower than posted speed limits – no more than 30 mph as there will be many runners on the road.  Safety for all runners should be our first priority; no finish time is worth risking anyone’s life.

4. Do not rely on cell phone coverage.
You might be tempted to skip the process and use your cell phones to call your team.  However, cell phone coverage on these legs is spotty at best.  You may not be able to reach your team before you are at Leg #18.  Using the communications services is your best bet for ensuring a smooth handoff.

5. Take advantage of the services at La Pine.
As far as sleeping areas go, La Pine is fantastic.  You’ll find showers, indoor cots, food, water and coffee.  There is nothing out at Exchange #18.  Parking is limited, and there is no place to lay out a sleeping bag.  While you might be thinking that hanging out there might be the easiest solution, it creates a nightmare for race management.  Don’t do it!  Do a little math and estimate your arrival times at Leg #16 and Leg #18, and then plan accordingly.  Your race experience will benefit from it.